While more than 98% of the image archive will be mainly produced by us image mods, there will be a lot of instances where the user base will want to submit a screenshot they have in their hard drive or somewhere to the archive so that it is included with our screenshots. There WILL be a news post where users can submit their own images/videos to the image archive, and it is YOUR job to make sure that you review all of the submissions and approve/reject. Submissions can be sent either by PM or by commenting on the submission post, so make sure to check both places for pending submissions.
Anything with Newgrounds, even if it's a faint connection (like for example a picture of Wade's house) can be approved. There generally isn't much that can be rejected. If there's a screenshot of a thread, and the thread that was captured is still there EXACTLY the same (except the BBS signatures), then the image can be rejected for it's spam. But if there is a picture of a user before he/she was a mod, and vice-versa then the image can be included. So anything that is still available (like a screenshot of the General forum front page) shouldn't be added in unless there is something significant.
Images that have no relevance to Newgrounds will not be included in the archive. There may be very very few exceptions, but for the most part all irrelevant images should be rejected. The only exception so far is the East Coast 2010 Snowstorm of the Century, where Wade and I got bombarded with piles and piles of snow, and where images of the snow in both our areas are posted. That gets an exception since it not only is Newgrounds connected (Wade's area got dumped with plenty of snow) but it's extremely significant and important. While we want to support the growth of the image archive, we also want to cut down on irrelevant images so that it is more easier to search for desired screenshots.
Rule of thumb when approving images: When in doubt, approve it anyway unless if the quality is extremely bad. If you can't make a judgment, send it to me via PM and I'll make the final call. Note that if you reject an image, a user can override it by contacting me to judge it, so you may end up posting an image to the archive you rejected. Chances are if you reject it, I probably won't accept it either.
Upon approving an image, you are then requested to immediately send me the link to the image so that I can keep a record and copy of it. We want no loss of data in case disasters occur (and nothing is 100% safe).